{"id":1003,"date":"2026-04-30T15:36:00","date_gmt":"2026-04-30T21:36:00","guid":{"rendered":"https:\/\/electionchamp.com\/?p=1003"},"modified":"2026-04-23T08:49:04","modified_gmt":"2026-04-23T14:49:04","slug":"your-complete-online-election-checklist-from-planning-to-results","status":"publish","type":"post","link":"https:\/\/electionchamp.com\/blog\/your-complete-online-election-checklist-from-planning-to-results\/","title":{"rendered":"Your Complete Online Election Checklist: From Planning to Results"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Introduction<\/h2>\n\n\n\n<p>Running an election isn\u2019t just about setting up a ballot and hitting \u201cLaunch.\u201d The most successful elections are the result of careful planning that starts weeks \u2014 sometimes months \u2014 before the first vote is cast.<\/p>\n\n\n\n<p>This checklist breaks the entire process into seven phases, from initial planning through post-election reporting. Use it as a step-by-step guide to ensure nothing falls through the cracks, whether you\u2019re running your first election or your fiftieth.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Phase 1: Governance and Bylaw Review (4\u20136 Weeks Before)<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Review your governing documents (bylaws, constitution, or charter) for election procedures<\/li>\n\n\n\n<li>Confirm that electronic voting is permitted under your bylaws and applicable state law<\/li>\n\n\n\n<li>Identify voting thresholds (simple majority, supermajority, quorum requirements)<\/li>\n\n\n\n<li>Determine which positions or questions will be on the ballot<\/li>\n\n\n\n<li>Confirm term lengths, eligibility criteria, and nomination procedures<\/li>\n\n\n\n<li>If bylaws need amendment to allow online voting, initiate that process first<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Phase 2: Nominations and Candidate Preparation (3\u20134 Weeks Before)<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open the nomination period per your bylaws<\/li>\n\n\n\n<li>Distribute nomination forms or open a nominations ballot on ElectionChamp<\/li>\n\n\n\n<li>Collect candidate information: names, bios (100\u2013200 words), headshot photos<\/li>\n\n\n\n<li>Verify each candidate\u2019s eligibility per your governing documents<\/li>\n\n\n\n<li>Close nominations and finalize the candidate slate<\/li>\n\n\n\n<li>Prepare candidate profiles for the ballot<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Phase 3: Platform Setup (2\u20133 Weeks Before)<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create your ElectionChamp account and start a new election<\/li>\n\n\n\n<li>Enter election details: name, organization, logo, voting window, time zone<\/li>\n\n\n\n<li>Configure security settings: result visibility, notification method, ballot IDs<\/li>\n\n\n\n<li>Build your ballot: add questions, candidates, voting methods, and advanced settings<\/li>\n\n\n\n<li>Preview the ballot and have at least one other person review it<\/li>\n\n\n\n<li>Prepare your voter list (CSV\/Excel with names, emails, and\/or phone numbers)<\/li>\n\n\n\n<li>Import the voter list and add 5\u201310 extra keys for latecomers<\/li>\n\n\n\n<li>Customize notification email and\/or SMS templates<\/li>\n\n\n\n<li>Run a test election with your committee or board to verify everything works<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Phase 4: Voter Communication (1\u20132 Weeks Before)<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send a pre-election announcement to all members explaining the upcoming vote<\/li>\n\n\n\n<li>Communicate what\u2019s being voted on, who the candidates are, and when voting opens<\/li>\n\n\n\n<li>Explain the online voting process step by step (especially if this is your first digital election)<\/li>\n\n\n\n<li>Share candidate profiles or a voter guide<\/li>\n\n\n\n<li>Let members know they\u2019ll receive a secure voting link via email\/SMS<\/li>\n\n\n\n<li>Designate a point of contact for voter questions<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Phase 5: Launch and Election Day Management<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete payment (if applicable) and submit the election<\/li>\n\n\n\n<li>Verify that notification emails\/SMS are being sent (check the Election Status panel)<\/li>\n\n\n\n<li>Monitor the dashboard for participation rates and email delivery status<\/li>\n\n\n\n<li>Send reminder notifications to non-voters at the midpoint<\/li>\n\n\n\n<li>Send a final reminder 24 hours before the deadline<\/li>\n\n\n\n<li>Handle any voter issues: resend keys, answer questions, verify email addresses<\/li>\n\n\n\n<li>If a voter\u2019s email bounced, correct the address and resend<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Phase 6: Closing and Results<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Allow the election to auto-close at the scheduled time, or close early if all voters have voted<\/li>\n\n\n\n<li>Navigate to the Results tab and review the outcomes<\/li>\n\n\n\n<li>Download the CSV report for your official records<\/li>\n\n\n\n<li>Send results to all voters using the \u201cSend Election Results\u201d feature<\/li>\n\n\n\n<li>Prepare a results summary for your board or organization<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Phase 7: Post-Election Audit and Documentation<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Review the Audit tab for a complete, timestamped log of all administrative actions<\/li>\n\n\n\n<li>Archive the CSV results file, audit log, and any voter communications<\/li>\n\n\n\n<li>Certify the results per your bylaws (board vote, announcement at meeting, etc.)<\/li>\n\n\n\n<li>Communicate outcomes to all stakeholders<\/li>\n\n\n\n<li>Document any lessons learned for next election<\/li>\n\n\n\n<li>If any disputes arise, reference the audit trail as your compliance record<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Pro tip: Save this checklist as a template you can reuse every election cycle. Update it with any organization-specific steps unique to your bylaws.<\/p>\n<\/blockquote>\n\n\n\n<p><a href=\"https:\/\/app.electionchamp.com\/register\/\">Ready to run your first election? Start for free at ElectionChamp.com<\/a> \u2014 no credit card required for up to 20 voters. All features included on every plan.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Running a smooth election requires planning. This comprehensive checklist covers everything from pre-election governance reviews to post-election audits, so nothing falls through the cracks.<\/p>\n","protected":false},"author":1,"featured_media":4449,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[15],"tags":[34,30,28,29],"class_list":["post-1003","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-guide","tag-checklist","tag-guide","tag-online-election","tag-setup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Your Complete Online Election Checklist: From Planning to Results<\/title>\n<meta name=\"description\" content=\"Download our comprehensive election checklist covering every phase: pre-election planning, bylaw review, platform setup, voter communication, election day management, and post-election 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