Your voter list is the backbone of your election. If a voter\u2019s email is misspelled, they won\u2019t receive their voting link. If someone is missing from the list, they can\u2019t vote. If someone is on the list who shouldn\u2019t be, your election\u2019s legitimacy is at risk.<\/p>\n\n\n\n
Getting the voter list right isn\u2019t glamorous work, but it\u2019s the single biggest factor in whether your election runs smoothly or becomes a logistical headache. This guide covers everything from preparing your data to handling issues during a live election.<\/p>\n\n\n\n
Before uploading anything, your voter list needs to be clean and properly formatted.<\/p>\n\n\n\n
Required Fields<\/strong><\/p>\n\n\n\n What columns you need depends on your notification method:<\/p>\n\n\n\n Data Cleaning Checklist<\/strong><\/p>\n\n\n\n CSV or Excel Upload: Click the upload area on the Voter List step. ElectionChamp accepts both CSV and Excel (.xlsx) files. The system will attempt to auto-map your columns. Verify that the mapping is correct before proceeding.<\/p>\n\n\n\n Manual Entry: For elections with fewer than 20\u201330 voters, you can enter voters directly into the interactive grid. Click on a cell and type. This is often faster than preparing a spreadsheet for very small elections.<\/p>\n\n\n\n Always add 5\u201310 extra keys when setting up your election. These are blank, unassigned voter slots that serve as your safety net.<\/p>\n\n\n\n Why they matter:<\/strong><\/p>\n\n\n\n Extra keys count toward your total voter count for pricing, but the small cost is worth the flexibility. You cannot add voters to a live election without pre-created extra keys.<\/p>\n\n\n\n Once the election is launched, you can\u2019t add or remove voters from the list (this preserves election integrity). But you can:<\/p>\n\n\n\n\n
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Importing Your Voter List<\/h2>\n\n\n\n
Extra Keys: Your Safety Net<\/h2>\n\n\n\n
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Managing Your Voter List During a Live Election<\/h2>\n\n\n\n